Description
Recruitment/selection:

Monitor staffing levels, identify staff vacancies anticipate future staffing requirements in line with strategic plans recruit and select candidates.

Pre Recruitment:

Develop and place job adverts, review and shortlist applicants, interview and select suitable candidates

Post Recruitment:

Perform reference checks.
Issue appointment letters.
Develop job descriptions for all positions.
Open and update personnel files.
Induction-provide current and prospective employee with information about policies, procedures and working conditions.
Ensure for all recruitment exercises that the reports are documented and filed.
Conduct need-assessment to determine when training is necessary and the type of training necessary to improve performance and productivity

Performance Appraisal:

Collate staff for appraisal and inform unit heads, send form to staff and set date for review.
Communicate result to staff and implement decision made.
File relevant documents that arise from the process.
Monitor and review the system of performance appraisal and continually develop as necessary, ensuring that monthly and annual appraisals are carried out in a timely manner and followed up

Payroll Administration:

Maintain payroll information: compute and collate all relevant information related to payroll on a monthly basis including but not limited to new employee list, absence and contract changes.

Administration/Documentation:

Maintain and update employee directory with any employee changes
Compile statistical reports concerning personnel-related data such as hires, transfers, performance, appraisals, and absenteeism rates.
Ensure all staff matters, memos, queries, communications to and responses from staff are filed in staff files.
Ensure proper confidentiality and security of all HR documents.
Preparation and issuance of transfer letters, communications letters, termination letters, and all human resources related letters.
Manage leave system-records of annual sick and other leaves and entitlements of staff where applicable.
Compose and distribute routine written correspondences.
Ensure regular staff and management meetings are held.
Develop and maintain a filing system.
Update company’s asset register.

Advisory:

Advice management on appropriate resolution of employee relations issues.
Advice on pay and other issues, including promotion and benefits.
Prepare reports and recommend procedures to reduce absenteeism and employee turnover.
Develop and implement policies on a variety of workplace issues e.g. disciplinary procedures absence management, working conditions, performance management, restructuring of service et cetera.
Ensure that managers and staff are aware of the policies and procedures and they are able to Implement/operate them as the case may be.
Establish and /or recommend salary ranges, offers, and compensation adjustment and monitor salary reports for equity, compression or other issues.

Facility management:

Set up system and processes for the smooth running of all day-to-day office administrative activities.
Oversee purchasing function: negotiate price, quality and delivery, approving invoices.
Ensure the availability of necessary supplies by identifying procurement needs of the office-reception departments
Ensure there is an effective communication system where needs are identified and options valuated.
Ensure effective planning and execution of operations by reducing waste levels.
Oversee facility’s maintenance needs.
Supervise the maintenance and repair of the company’s infrastructure, vehicle and equipment.
Manages the provision of general support services including, cleaning and upkeep of office premises.
Deal with complex disciplinary/grievance and HR issues using HR and company knowledge evidencing appropriate decision-making skills.
Management of all individual personnel and workforce management action –perform difficult staffing duties-administering disciplinary procedures, terminations, demotions as necessary.
Help employee resolve work related issues, handle staff dispute and resolve conflict.
Act as focal point for all initial queries from staff regarding policies and procedures

General Requirements

Possess a Degree certificate in any relevant discipline.
Must have completed NYSC.
Must reside in Abuja and/or be eligible to work in Nigeria.
A relatable professional certification will be an added advantage.
Female applicants are encouraged to apply.

Salary Range
N150,000 – N200,000 monthly.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their resumes to: jobrecruitmentsabuja@gmail.com using the Job Title as the subject of the mail.

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Assistant HR / Admin Manager