Internal Services Officer

Job title : Internal Services Officer

Job Summary

• To coordinate office support services, including stationery, mail and courier management, meeting room scheduling, cleaning services, office movements, key management, and office equipment support.

Responsibilities

• Manage stationery and small office equipment inventory, procurement, and distribution.
• Receive and inspect stationery/material deliveries to ensure compliance with specifications.
• Coordinate incoming and outgoing mail, courier services, and mail tracking.
• Manage meeting room and event centre bookings, ensuring efficient scheduling without clashes.
• Supervise office cleaning services and ensure required standards are maintained.
• Coordinate office furniture, equipment, and staff movements.
• Support DSTV/satellite TV installation, maintenance, renewal, and repairs.
• Assist with office key management and spare-key requests.
• Maintain accurate records of stationery, furniture, equipment, requests, invoices, and contractor activities.
• Raise and follow up on payment documentation for contractor invoices.
• Monitor contractor performance and contract expiration/renewal requirements.
• Respond promptly to routine and emergency office service requests.
• Liaise with departments, vendors, contractors, Purchasing, and other stakeholders.
• Ensure compliance with company HSE procedures and safe working practices.

Requirements

• HND/B.Sc. in Management Sciences, Humanities, Arts, or a related discipline.
• 0–2 years’ relevant experience, preferably within a large-scale corporate or Oil & Gas environment.
• Strong organizational and administrative skills.
• Good communication and interpersonal skills.
• Ability to manage multiple requests and service providers effectively.
• Good record-keeping and attention to detail.
• Proficiency in Microsoft Office is an advantage.
• Diligence, honesty, and reliability are essential.

Key Accountabilities

• Ensure timely availability and distribution of office supplies.
• Maintain efficient mail and courier services.
• Coordinate meeting rooms and office movements effectively.
• Ensure office cleaning and support services meet required standards.
• Maintain accurate records and ensure proper contractor coordination.
• Provide responsive and professional internal office support.