Senior Program Assistant

We are seeking a dependable, detail-driven Senior Program Assistant to provide critical operational, logistical, and administrative management for complex ongoing program initiatives. In this role, you will support Program Managers and field officers by coordinating project timelines, managing stakeholder communications, tracking program budgets, and maintaining robust monitoring and evaluation (M&E) records. Key Responsibilities Program Operational Support: Coordinate logistics for program field trips, stakeholder workshops, training sessions, and regional conferences. Financial & Grant Support: Process program invoices, reconcile petty cash, review field expense claims, and track grant disbursement schedules alongside the Finance team. Documentation & Reporting: Compile weekly/monthly progress reports, format project deliverables, maintain secure document repositories, and take accurate minutes during technical meetings. Stakeholder Coordination: Serve as the central communication link between internal technical specialists, external partners, local authorities, and community stakeholders. Procurement Assistance: Facilitate local procurement requests for program materials, ensuring compliance with institutional procurement guidelines and donor rules. Key Requirements & Qualifications Education: Bachelor’s degree in Project Management, Social Sciences, Development Studies, Public Administration, or a related field. Certifications: Certificate in Project Management (CAPM, PRINCE2 Foundation, or Monitoring & Evaluation) is an added advantage. Experience: 4+ years of professional support experience within program implementation, non-profits, international organizations, or corporate social initiatives. Technical Skills: Advanced proficiency in Microsoft Office / Google Workspace, project management software (Asana, Trello), and virtual meeting tools. Core Competencies: Excellent written communication, strong organizational speed, budget awareness, and a proactive problem-solving mindset.