HR Intern - Archivist Nigeria Maiduguri

NRC has been present in Nigeria since 2015 and has been working to help displacement-affected communities meet their basic needs, improve their livelihoods, access essential services, and enhance their resilience to future shocks through our six core competencies: water, sanitation, and hygiene (WASH), Shelter, Education, Information-Counselling and Legal Assistance (ICLA), Livelihoods and Food Security (LFS), Camp Management, and Protection. NRC provides immediate assistance during the onset of emergencies through the rapid response mechanism (RRM). With a workforce of 370 staff and a presence in key locations such as Maiduguri (in Borno State), Yola (in Adamawa State) and Jos (in Plateau State), NRC can respond to the needs of those affected by the conflict across North-East, and North Central Nigeria.

These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including by focusing on equitable access to basic services and strengthening the rights of displaced people and returnees. In addition to the Country Office and the above-mentioned Area Offices, NRC has sub-office structures in Monguno, Mubi, Pulka and Gwoza.

We are looking for people who are passionate about helping refugees and people forced to flee. 

If you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Human Resources Intern - Archivist to join our team in Maiduguri, Borno State. You will assist in the general archiving of all personnel files and support the overall human resources and administration day to day support functions for NRC .

Key Responsibilities:

• Assist in archiving HR documents and employee records in compliance with NRC policies and legal requirements.
• Digitize physical HR files and upload them to the document management system (Filling Tree). 
• Ensure accurate labelling, categorization, and indexing of files for easy retrieval.
• Support in maintaining confidentiality and security of personnel files and sensitive information.
• Help update and maintain the HR database and file tracking systems.
• Conduct periodic audits of archived documents to ensure completeness and accuracy.
• Provide support in responding to internal document retrieval requests.
• Collaborate with the HR team to streamline filing and recordkeeping processes.
• Perform other administrative and clerical tasks as assigned.
  • Recent graduate or currently pursuing a degree in Human Resources, Business Administration, Library Science, or a related field.
  • Basic understanding of human resources management.
  • Strong organizational skills and attention to detail.
  • Ability to handle confidential information with integrity and discretion.
  • Proficient in Microsoft Office (Excel, Word, Outlook). Familiarity with document management systems is a plus.
  • Good communication and interpersonal skills, with the ability to work as part of a team.
  • Ability to manage multiple tasks and meet deadlines.
  • Interested in working in the NGO sector and contributing to humanitarian causes.
  • Fluency in English and Hausa is required.

    What’s in it for you? 

    Join a work culture that empowers every employee to share ideas and take responsibility: 

    At NRC we think creatively. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative. 

    Learn on the job: NRC's collaborative working style favours the exchange of good practice and lessons learnt. At NRC, employees learn on the job and are encouraged to look for opportunities to develop new competencies. NRC managers prioritise the quality work and the competency development of their staff. This entails giving newcomers a good start, following up, training and mentoring employees to allow them to perform well in their current job, and offering learning and development programmes. 

    Additional Information: 

    Duty Stations: Maiduguri, Borno State Nigeria 

    Duration of contract: 6 months.

    Grade Level:  Grade 2 in NRC's grading structure 

    Reporting line:  HR Coordinator

    This position is open to Nigeria Nationals only. We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline. The female candidate is strongly advised to apply.  The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.  Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.  At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.  Together, we save lives and rebuild futures. Safeguarding is central to NRC’s work. We expect all employees to:  • treat everyone with respect and dignity  • contribute to building a safe environment for all  • never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)  • always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH