Grant and Compliance Officer

ABOUT THE ROLE

The Grant and Compliance Officer is responsible for supporting the effective management, administration, monitoring, and compliance of grants and donor-funded projects. The role ensures that grant activities, financial expenditures, documentation, reporting, and contractual obligations comply with donor requirements, organizational policies, applicable laws, and relevant regulatory standards.

The officer will work closely with programme, finance, monitoring and evaluation, procurement, and senior management teams to ensure grants are implemented effectively, risks are identified and mitigated, and donor requirements are consistently met.

MAIN RESPONSIBILITIES:

The Grant and Compliance Officer will have the following duties and responsibilities:

• Support the administration and management of donor-funded grants throughout the grant lifecycle.
• Review grant agreements, budgets, work plans, and donor requirements.
• Maintain an up-to-date grants tracker covering deadlines, reporting requirements, deliverables, and compliance obligations.
• Monitor grant implementation against approved budgets, timelines, objectives, and contractual requirements.
• Support grant start-up, amendments, extensions, and close-out processes.
• Ensure grant files and supporting documentation are complete, accurate, and properly maintained.
• Monitor compliance with donor rules, grant agreements, organizational policies, and applicable laws and regulations.
• Identify potential compliance risks and recommend appropriate corrective actions.
• Conduct routine compliance checks on programme and financial documentation.
• Support internal and external audits, donor reviews, and compliance assessments.
• Track audit findings and ensure agreed corrective actions are implemented.
• Promote awareness of donor compliance requirements across relevant teams.
• Work closely with the Finance team to monitor grant expenditure against approved budgets.
• Review budget variances and support the preparation of budget monitoring reports.
• Ensure expenses are properly authorized, documented, eligible, and allocated to the correct grants.
• Support budget revisions and reallocation requests in accordance with donor requirements.
• Monitor sub-grantee and partner financial compliance where applicable.
• Coordinate and support the preparation of accurate and timely donor reports.
• Review programme and financial reports for consistency, completeness, and compliance before submission.
• Maintain a reporting calendar and ensure all grant deliverables are submitted on time.
• Support the preparation of donor responses, clarifications, and follow-up documentation.
• Support due diligence and compliance assessments of implementing partners and sub-grantees.
• Review partner agreements, budgets, reports, and supporting documentation.
• Monitor partner compliance with grant conditions and organizational policies.
• Support capacity-building activities for partners on grants management and compliance requirements.
• Identify grants opportunity for the organization and support in proposal writing.
• Escalate significant compliance concerns to management.
• Maintain organized electronic and physical grant files.
• Ensure grant documentation is complete, accessible, and retained in accordance with organizational and donor requirements.
• Maintain records of grant agreements, amendments, reports, correspondence, approvals, audits, and compliance reviews.
• Ensure confidentiality and appropriate handling of sensitive grant information.
• Provide guidance and training to programme and support staff on grant management and donor compliance.
• Develop or update compliance checklists, templates, and guidance materials.
• Promote a culture of accountability, transparency, and compliance throughout the organization.

CORE BEHAVIOURS

Understanding humanitarian contexts and application of humanitarian principles:

Ensure that program goals and activities uphold the principles of the key national and international humanitarian frameworks, codes, and commitments
Integrate beneficiary accountability principles into the approach

Achieving results effectively:

• Ensure efficient and transparent use of resources following internal controls
• Address difficult situations and make tough decisions confidently and calmly
• Consider the wider impact of decisions to be made in the short and long term.
• Continuously provides feedback and updates to achieve improved results
• Document lessons learned and apply them to future projects
• Maintaining and developing collaborative relationships:
• Actively listen to different perspectives and experiences of stakeholders
• Actively participate in networks to access and contribute to good practice
• Establish and maintain clear communication and dialogue with disaster and conflict-affected people and other stakeholders

Operating safely and securely:

• Identify and communicate risks and threats and minimize these for oneself and the agency
• Take measures to do no harm and to minimize risks for partners and the communities
• Reduce vulnerability by complying with safety and security protocols set by the organization.
• Managing yourself in a pressured and changing environment:
• Help team members practice stress management through prioritization of workloads and modeling of appropriate self-care
• Remain effective and retain perspective in the face of difficult or demanding situations
• Demonstrate personal integrity by using one’s position responsibly and fairly
• Maintain ethical and professional behavior following relevant codes of conduct
• Plan, prioritize, and perform tasks well under pressure
• Take responsibility for your work and the impact of your actions

Leadership: Action; Thinking; Self; Inspiring; Developing Others:

• Demonstrate managerial courage by confronting difficult situations seeking resolution, and stating willingness to champion ideas
• Demonstrate approachability and trust by listening carefully to others valuing their contribution, and making others feel comfortable by being open and honest about their thoughts and feelings
• Demonstrate self-development and management by taking responsibility for own development, and actively seeking out feedback to better understand their strengths and weaknesses.
• Effectively influence others by understanding their interests and showing how they will be met by their own preferred solution
• Give constructive feedback to enhance capabilities and responsibilities to another for his/her development

QUALIFICATION:

• Bachelor's degree in Finance, Accounting, Business Administration, Development Studies, Public Administration, International Development, or a related field.
• Professional certification such as ACCA, ICAN, CPA, CIMA, or a relevant grants/compliance certification is an advantage.
• Minimum of 3–5 years of relevant experience in grants management, compliance, finance, audit, programme management, or a related field.
• Experience working with donor-funded projects and understanding donor compliance requirements.
• Experience supporting audits, financial reviews, or donor assessments.
• Experience working with NGOs, international development organizations, government-funded programmes, or similar organizations is desirable.
• Proven experience working in an office environment.

Key Skills and Competencies

• Strong knowledge of grant management and compliance principles.
• Good financial and budget management skills.
• Strong analytical and problem-solving abilities.
• Excellent attention to detail and documentation skills.
• Ability to interpret grant agreements, policies, and donor requirements.
• Strong report-writing and communication skills.
• Good organizational and time-management skills.
• Ability to manage multiple grants, deadlines, and priorities.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Experience with accounting, grants-management, or ERP systems is an advantage.
• High level of integrity, confidentiality, accountability, and professionalism.
• Ability to work effectively with multidisciplinary and multicultural teams.
• The ability to multitask.
• Excellent organizational skills.
• Excellent knowledge of the Nigerian Humanitarian and development context
• Excellent reporting skills
• Excellent communication, diplomatic, and writing skills
• Proficient in relevant computer applications  
• Good analytical and problem-solving skills (at ease with figures and data)

Core Values

The successful candidate is expected to demonstrate:

• Integrity and transparency
• Accountability
• Professionalism
• Teamwork and collaboration
• Respect and inclusion
• Commitment to organizational mission and donor accountability

NOTE: Applications will be reviewed on a rolling basis. Only Shortlisted candidates will be contacted. Multiple submissions will be automatically disqualified.

If you are not reached upon the submission of your application, it means you did not meet the criteria for selection. 

EYN Projects does not ask for any form of payment/compensation at any stage of recruitment

Our Safeguarding policy prevents physical, sexual, emotional abuse or neglect of any member of our community. The welfare of these individuals is paramount. All our communities without exception have the right to protection from abuse regardless of gender, ethnicity, disability, sexuality or belief. It is the responsibility of everyone to ensure safeguarding.

The Organization has zero tolerance to PSEA.