Finance and Operations Associate

Job title : Finance and Operations Associate

Key Responsibilities
Financial Operations Support:

• Coordinate with the company Accountant on budget allocations.
• Oversee project finance management.
• Manage day-to-day petty cash and office expenditure logs.
• Process vendor invoices and track operational payment approvals.
• Assist in gathering documentation for tax and audit compliance.

Office & General Business Operations:

• Oversee daily office management, utilities, and facility maintenance.
• Manage procurement of office supplies, equipment, and assets.
• Coordinate travel logistics, vehicles, and lodging for field teams.
• Optimize administrative workflows to improve organizational efficiency.

Human Resources Administration:

• Support recruitment processes by scheduling interviews and sorting CVs.
• Manage employee records, onboarding schedules, and leave tracking.
• Facilitate staff welfare initiatives and internal communications.

Contract Management:

• Draft, review, and archive vendor, employee and consultant agreements.
• Track contract milestones, renewal dates, and deliverables.
• Ensure all organizational contracts comply with relevant regulations.

Qualifications

• Bachelor’s Degree in Finance, Business Administration, HR, or related fields from a reputation institution.
• Master’s degree preferred.
• 2–4 years of experience in project finance, office operations and administration.
• Strong understanding of basic financial processes and contract structures.
• Exceptional organizational skills with high attention to detail.
• Strong business acumen, or strategic thinking, consistently aligning team output with corporate strategy.
• Advanced proficiency in MS Office suite (Word, Excel, PowerPoint).
• Prior experience in development or research sector is an advantage.
• Qualified female candidates are strongly encouraged to apply.