File Clerk

Job title : File Clerk

Job Summary

• We are looking for an organized File Clerk to do file management and maintenance.
• You will organize paperwork according to an efficient filing system and digitalize all important documents.
• You will be expected to protect and update files as well as make them easily accessible to your colleagues.
• A file clerk must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail-oriented.
• The goal is to preserve the company’s recordsand manage paperwork effectively.

Responsibilities

• Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing
• Sort all papers alphabetically and according to content, dates, significance etc.
• Create or update records with new files and information
• Store all paperwork in designated places securing the important documents
• Enter paperwork into an electronic system either by data entry or by using optical scanners
• Deal with all requests to access filesand keep logs of borrowed papers
• Develop an efficient filing system to make updating and retrieving files easier
• Follow policies and confidentiality dictations to safeguard data and information
• Monitor inventory of files, paper clips etc. and report shortages

Requirements and skills

• Proven experience asfile clerk
• Knowledge of filing systems
• Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
• Good command of English both oral and written
• Dependable with a respect to confidentiality and policies
• Excellent organizational skills
• Great attention to detail
• High school degree or equivalent.