Admin / Facility Coordinator

Job title : Admin / Facility Coordinator

Job Summary

• We are seeking an experienced Admin/Facility Coordinator to oversee the company’s administrative operations, facilities, fleet, non-technical procurement, and infrastructure projects.
• The successful candidate will ensure the efficient use of company resources, coordinate vendors and internal teams, maintain operational standards, and oversee the successful delivery of poultry-facility construction and installation projects.

Key Responsibilities

• Lead the company’s administrative, facility, fleet, and non-technical procurement operations.
• Plan and coordinate infrastructure and facility projects, including the construction of poultry houses, sanitation improvements, CCTV installations, IT infrastructure, and other facility enhancements.
• Manage project scope, budgets, resources, timelines, vendors, and stakeholder communication to ensure projects are completed on schedule and within budget.
• Develop and implement administrative, operational, facility-management, and project-management policies and procedures.
• Manage office logistics, company assets, facility maintenance, and vendor contracts to support uninterrupted operations.
• Supervise security, fleet, maintenance, project, and administrative personnel.
• Coordinate procurement activities and maintain productive relationships with contractors, suppliers, and service providers.
• Monitor project progress, identify operational risks, and implement appropriate corrective measures.
• Ensure compliance with applicable health, safety, environmental, and regulatory requirements.
• Provide cross-functional administrative and operational support to departments across the organisation.

Requirements

• Bachelor’s Degree in Business Administration, Management, Public Administration, or a related field.
• A master’s degree in Operations Management, Project Management, or a related discipline is an added advantage.
• Professional certification in Project Management, Facility Management, or Procurement is an advantage.
• Relevant training in workplace safety and vendor management is desirable.
• 7–10 years’ relevant experience in administration, facility management, or operations leadership within a corporate or agribusiness environment.
• Experience within the agriculture, FMCG, or manufacturing sector is strongly preferred.
• Demonstrable experience in construction project management, facility management, office administration, procurement, fleet management, and vendor coordination.
• Strong knowledge of policy implementation, regulatory compliance, budgeting, and operational oversight.
• Proven ability to supervise teams and coordinate cross-functional activities.
• Strong organisational, leadership, communication, negotiation, and problem-solving skills.
• Ability to work effectively in a fast-paced, high-volume, and multitasking environment.
• Proficiency in Microsoft Office applications and relevant project-management tools.

Working Conditions:

• Primarily office-based, with regular visits to farm facilities and project sites.
• Requires frequent interaction with internal teams, contractors, vendors, and other external stakeholders.
• May require extended working hours or emergency callouts when necessary to address operational needs.