Executive Assistant

Job Summary

• We are seeking a highly organized, proactive and calculative Executive Secretary/ Personal Assistant to provide comprehensive high-level support to the Managing Director.
• The ideal candidate will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the MD.
• This role requires a professional who "thinks ahead" anticipating needs before they are voiced and ensuring all operational activities align with the MD's strategic priorities.

Key Responsibilities
Executive Support & Management:

• Manage an extremely active calendar of professional appointments, ensuring all scheduling conflicts are resolved proactively and that the MD’s time is optimized for high-priority business activities.
• Anticipate the MD’s daily requirements by preparing all necessary briefs, documents and talking points well in advance of scheduled meetings.
• Serve as the executive interface for the MD’s office, managing the flow of communication and ensuring internal departments are aligned with the MD’s priorities
• Manage the MD’s diary, prioritizing appointments and screening all incoming calls, emails and visitors.
• Draft, edit and proofread high-level correspondence, memos and technical project proposals.
• Lead the end-to-end preparation, drafting and timely submission of project bids and tender documents.
• Regularly update and refine the Company Profile to ensure it accurately reflects our current capabilities and project history.

Administrative & Secretarial Oversight:

• Organize and coordinate international and local travel itineraries, including all flight agendas, accommodation and ground logistics.
• Record accurate minutes during executive meetings and maintain a rigorous follow-up system to ensure all "action items" are completed by the relevant team members.• Maintain a digital and physical filing system for corporate documents to ensure all records are organized and easily retrievable.
• Manage the MD’s professional expenses, ensuring all receipts are logged and retired accurately.

Strategic Communication & Representation:

• Coordinate the MD’s public engagements and stakeholder meetings from planning through to completion
• Represent the Office of the MD in professional circles with high decorum while ensuring the strictest confidentiality is maintained at all times.
• Screen all incoming calls and requests to make informed, independent decisions based on the priority and urgency of each matter.

Project Coordination:

• Support the MD by monitoring the progress of various company projects and tracking departmental KPIs to ensure organizational goals are met.
• Provide the MD with data-driven research and reports to support informed executive decision- making

Salary
N180,000 - N200,000 monthly.

Application Closing Date
15th August, 2026.

How to Apply
Interested and qualified candidates should send CV to: View email address on hotnigerianjobs.com using the job title as the subject of the mail.

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