Personal Assistant to the Managing Director (Pharmaceutical)

Job title : Personal Assistant to the Managing Director (Pharmaceutical)

Location: Oshodi, Isolo Lagos.

Job Summary

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and executive support to the Managing Director of a Pharmaceutical company. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, and ensure the efficient day-to-day operation of the MD's office.

Key Responsibilities

• Manage the MD's calendar, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, and take meeting minutes when required.
• Handle emails, correspondence, and phone calls on behalf of the MD.
• Prepare reports, presentations, and business documents.
• Organize and maintain confidential files, records, and documentation.
• Follow up on action items and ensure timely completion of assigned tasks.
• Liaise with internal teams, clients, partners, and stakeholders.
• Assist in planning company events, business meetings, and executive engagements.
• Conduct research and gather information to support business decisions.
• Perform other administrative and executive support duties as assigned.

Requirements

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• 2–5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Flexibility in work Schedules.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Basislc Knowledge in AI tools(Claude AI and ChatGPT)
• Ability to handle confidential information with discretion and professionalism.
• Strong attention to detail and problem-solving skills.
• Experience in the healthcare or pharmaceutical industry is an added advantage.

Key Competencies

• Professionalism and confidentiality
• Excellent interpersonal skills
• Multitasking and prioritization
• Initiative and proactiveness
• Strong administrative and coordination skills