Executive Assistant to the Vice President

Job title : Executive Assistant to the Vice President

Job Purpose

• The Executive Assistant provides comprehensive strategic, operational, and administrative support to members of the Renaissance Leadership Team (RLT), enabling the effective execution of business priorities and leadership objectives.
• The role serves as a trusted advisor and liaison, facilitating executive decision-making, managing sensitive and confidential information, coordinating key engagements and governance activities, and fostering effective relationships with internal and external stakeholders.
• Through proactive planning, sound judgment, and exceptional organizational capability, the Executive Assistant enhances executive effectiveness, supports business continuity, and contributes to the achievement of organizational goals.

Responsibilities

• Provide high-level administrative, secretarial, and coordination support to the assigned Renaissance Leadership Team (RLT) member, ensuring the efficient management of priorities, schedules, and business commitments.
• Manage administrative processes and workflows to enhance operational efficiency, organization, and seamless execution of executive activities.
• Coordinate and manage the executive’s calendar, travel plans, and itinerary for internal and external engagements, ensuring optimal use of time and resources.
• Organize meetings, leadership engagements, and stakeholder interactions, including welcoming and coordinating internal and external visitors.
• Handle highly confidential, sensitive, and privileged information with the highest level of discretion, professionalism, and integrity.
• Build and maintain effective relationships with key stakeholders across the organization and external partners to support business objectives and facilitate effective decision-making.
• Maintain structured systems for document management, action tracking, correspondence, and information retrieval to ensure timely follow-up and delivery of key priorities.
• Provide thoughtful review and coordination of proposed engagements and commitments, ensuring alignment with executive priorities and organizational goals.
• Coordinate appointments, meetings, travel arrangements, and expense reimbursement processes while ensuring timely execution and compliance with company requirements.
• Proactively monitor actions, deadlines, and commitments, providing timely reminders and follow-through to support effective business delivery.
• Undertake additional responsibilities as required to support the executive and evolving business needs.
• Ensure full compliance with the Renaissance Code of Conduct, Ethics, and all applicable company policies in the execution of duties.

Requirements
Education / Professional Qualifications:

• A minimum of OND/HND in Business Administration, Secretarial Studies, Social Sciences, or a related discipline.
• Professional certification in Administration, Office Management, or a related field.

Experience :

• Minimum of five (5) years' relevant experience providing executive-level administrative support to senior executives or leadership teams in a large, complex organization.
• Experience in the energy, oil and gas, or other large multinational corporate environments is an added advantage.
• Exposure to Board, Leadership Team, or Executive Committee governance processes.

Technical Competencies:
Candidates should demonstrate:

• Demonstrated experience managing executive calendars, coordinating high-level meetings, travel, events, and stakeholder engagements.
• Proven ability to handle highly confidential and sensitive information with discretion, professionalism, and sound judgment.
• Experience engaging with senior internal and external stakeholders, including executive leadership, government agencies, business partners, and service providers.
• Strong track record of coordinating multiple priorities simultaneously while maintaining high levels of accuracy, responsiveness, and attention to detail.
• Experience preparing executive correspondence, presentations, reports, meeting materials, and action trackers.
• Demonstrated ability to work independently, anticipate executive needs, and proactively resolve issues in a fast-paced environment.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams) and other digital collaboration tools.
• Experience in the oil and gas, energy, or other large corporate environments will be an added advantage.

Behavioural Competencies:
Candidates should demonstrate:

• Demonstrates the highest levels of integrity, professionalism, and discretion when handling confidential and sensitive information.
• Builds strong and trusted relationships with executives, colleagues, and key stakeholders across the organization.
• Communicates clearly, professionally, and effectively, adapting messages to suit different audiences and situations.
• Manages multiple priorities, deadlines, and commitments while maintaining accuracy and attention to detail.
• Anticipates issues and takes proactive action to ensure smooth execution of business activities and executive priorities.
• Applies sound judgment and critical thinking to provide practical solutions and informed recommendations.
• Maintains a strong understanding of business priorities and organizational dynamics to support effective decision-making.
• Remains calm, adaptable, and resilient in fast-paced and changing environments.
• Demonstrates ownership and accountability by following through on commitments and delivering high-quality results.
• Provides responsive, customer-focused support while collaborating effectively with teams and stakeholders to achieve business objectives.