Purchaser

Main Functions

• The Purchasing Officer is responsible for sourcing, purchasing, and managing the supply of materials, equipment, and services required for the company's operations and construction projects.
• The role involves ensuring goods and services are acquired at competitive prices, in the right quantity and quality, and delivered on time, in line with company procurement policies.
• The ideal candidate must have strong negotiation skills, attention to detail, and a good understanding of procurement processes and vendor management.

Role Responsibilities
Sourcing and Purchasing:

• Receive and review purchase requisitions from departments and project sites.
• Identify and source reliable suppliers, vendors, and contractors for required materials and services.
• Obtain quotations, compare bids, and recommend the most suitable and cost-effective suppliers.
• Prepare and issue purchase orders in line with approved requisitions and budgets.
• Follow up with suppliers to ensure timely delivery of goods and services.

Vendor Management:

• Develop and maintain a database of approved and qualified suppliers.
• Evaluate supplier performance based on quality, pricing, delivery, and reliability.
• Negotiate prices, payment terms, and delivery schedules with suppliers.
• Build and maintain strong, professional relationships with vendors.
• Resolve supplier disputes, delivery issues, and quality concerns.

Contract and Compliance Management:

• Assist in preparing and reviewing supply contracts and service agreements.
• Ensure all procurement activities comply with company policies, approval limits, and applicable regulations.
• Maintain accurate procurement records, including quotations, purchase orders, and contracts.
• Ensure proper documentation to support audits and financial reviews.

Inventory and Logistics Coordination:

• Coordinate with the Stores team to monitor stock levels and anticipate material needs.
• Ensure timely delivery of materials to project sites and company locations.
• Verify that goods received match purchase orders in quantity, quality, and specification.
• Coordinate transportation and logistics for procured items where required.

Cost Control and Financial Coordination:

• Monitor procurement costs and identify opportunities for cost savings without compromising quality.
• Work with the Finance team to ensure timely processing of supplier invoices and payments.
• Track procurement spending against approved budgets.
• Prepare periodic procurement and expenditure reports for management.

Technology and Reporting:

• Maintain digital procurement records, trackers, and supplier databases.
• Use procurement or ERP software to process requisitions, orders, and reports.
• Prepare accurate data summaries and reports using spreadsheets and presentation tools.

Key Performance Indicators (KPIs)

• Timely procurement and delivery of materials and services.
• Cost savings achieved through effective negotiation and sourcing.
• Compliance with procurement policies and approval procedures.
• Quality and reliability of suppliers and delivered goods.
• Accuracy and completeness of procurement records and reports.
• Minimal project or operational delays caused by procurement.

Qualifications and Requirements
Education and Certifications:

• Bachelor's degree or HND in Procurement and Supply Chain Management, Business Administration, Purchasing, Engineering, or a related discipline.
• Professional certification such as CIPS, NIPSS, or a recognised supply chain qualification is an added advantage.

Experience:

• Minimum of 2–5 years of relevant experience in procurement, purchasing, or supply chain operations.
• Experience in a construction, engineering, or retail environment is an added advantage.
• Proven experience in supplier negotiation, vendor management, and purchase order processing.

Skills:

• Negotiation: Strong negotiation and cost-reduction skills.
• Analytical Ability: Ability to compare quotations, analyse costs, and make sound purchasing decisions.
• Organisation: Excellent planning, time management, and follow-up skills.
• Communication: Good verbal and written communication and interpersonal skills.
• Integrity: High level of honesty, transparency, and ethical conduct in all purchasing activities.
• Attention to Detail: Accuracy in documentation, specifications, and record keeping.
• Technology: Proficiency in Microsoft Office (especially Excel) and experience with ERP or procurement management systems.
• Problem-Solving: Ability to resolve supply challenges and work under pressure to meet deadlines.

Application Closing Date
30th December, 2026.

Method of Application
Interested and qualified candidates should forward their CVs and cover letters to: [email protected]with "Purchaser Yenagoa" as the subject of the email.

Note:  Only shortlisted candidates will be contacted.

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