Senior Executive Assistant

Job Summary

• A growing multi-business organisation is seeking a highly organised, discreet and proactive Senior Executive Assistant to support the Executive Director with executive administration, analytical work, operational coordination and strategic follow-through.
• This role goes beyond calendar management.
• The successful candidate will help track priorities, decisions and key initiatives through to completion while coordinating effectively with senior leadership, business units and internal and external stakeholders.

Responsibilities
Executive Support and Coordination:

• Manage calendars, appointments, meetings, travel schedules and competing priorities.
• Assess meeting requests based on urgency, strategic relevance and executive priorities.
• Prepare agendas, itineraries, meeting packs and required documents in advance.
• Coordinate travel, accommodation, transportation and executive logistics while protecting preparation time.

Executive Briefings and Documentation:

• Prepare daily executive briefs covering schedules, meeting objectives, decisions, urgent issues, action points and relevant documents.
• Research and prepare briefing notes, decision papers, summaries, presentations, reports, speeches, correspondence and memoranda.
• Synthesise complex information into clear, decision-ready materials.
• Monitor relevant business, industry, regulatory and competitive developments.

Action Tracking and Strategic Follow-through:

• Maintain an executive decision and action register, documenting instructions, responsible owners, deadlines, status and escalation requirements.
• Follow up with department heads, executives and project owners to ensure timely completion of agreed actions.
• Escalate overdue actions, stalled initiatives and high-risk issues.
• Maintain dashboards and trackers for executive initiatives, projects, milestones and key performance indicators.

Stakeholder and Office Coordination:

• Coordinate across departments, business units, subsidiaries and external stakeholders.
• Organise executive and management meetings, board meetings, workshops, retreats and stakeholder engagements.
• Prepare meeting minutes and action logs, ensuring clear accountability and follow-through.
• Maintain confidential records, document control processes and Executive Office protocols.
• Monitor relevant office budgets and expenditure.

Confidentiality and Professional Judgement:

• Handle sensitive commercial, personnel, financial and strategic information with discretion.
• Exercise sound judgement when assessing urgency, sensitivity and escalation requirements.
• Anticipate the Executive Director's needs, identify potential issues early and work proactively with minimal supervision.
• Use AI-enabled productivity and research tools responsibly, in line with confidentiality and data governance requirements.

Qualifications and Requirements

• Bachelor's Degree in Business Administration, Management, Economics, Finance, Social Sciences or a related discipline.
• Typically 5–8 years of relevant professional experience, preferably including at least 3 years supporting a CEO, Managing Director, Executive Director, Chairman or equivalent senior executive.
• Experience in a fast-paced corporate, multi-business or entrepreneurial environment is an advantage.
• Demonstrated ability to coordinate senior stakeholders, executive priorities, projects and confidential information.
• Advanced proficiency in Microsoft 365, particularly Word, Excel, PowerPoint, Outlook and Teams.
• Strong Excel reporting and dashboard preparation skills.
• Ability to produce polished presentations, briefing papers and executive reports.
• Familiarity with project management, scheduling, CRM, document management and AI productivity tools.
• Relevant professional certifications are an advantage.

Core Competencies:

• Strong executive presence and professional communication.
• Analytical thinking and commercial awareness.
• Excellent organisation, planning and attention to detail.
• Proactive problem-solving and sound judgement.
• Effective stakeholder management and follow-through.
• High levels of discretion, integrity and confidentiality.
• Ability to prioritise calmly and effectively under pressure.

Performance Expectations:

• Success in this role will be demonstrated through timely completion of executive actions, accurate and useful briefings, prompt meeting minutes and action logs, effective calendar management, early escalation of risks, up-to-date trackers and reliable follow-through on key priorities.
• The ideal candidate combines executive administration with analytical capability, strategic awareness and disciplined execution. This role is not limited to diary management or routine office support.

Salary
N600,000 - N800,000 Monthly.

Application Closing Date
18th November, 2026.

How to Apply
Interested and qualified candidates should send their updated CV to: [email protected] using "Senior Executive Assistant to the Executive Director" as the email subject.

Note: Only candidates whose experience closely matches the role will be contacted.

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