Front Desk / Office Assistant

Job title : Front Desk / Office Assistant

Job Brief

• Acting as receptionist at the front desk
• Handling official correspondence
• Supporting the team with clerical services.
• Ensuring daily staff register is properly filled.
• Running errands for office needs.
• Supporting Procurement Manager.

Position Summary
Office Management:

• Supports project team on official errands, distribution of letters etc.
• Assists with office events, meetings, tracking of deadlines etc.
• Assists to monitor the generator fuel consumption and servicing with the office manager's supervision.
• Supports in raising purchase requests as assigned.
• Ensures efficient consumption of papers, and water, and energy in the office.
• Organises the office storeroom, records and updates the office stock tally card (Stock in & stock out) with regular updates to supervisor.
• Supervises work done by the cleaners.
• Undertakes timely and regular reporting of all office needs and or equipment faults to supervisor.
• Supports the timely provision and delivery of logistics services as needed.
• Supports in preparing meeting and workshop information materials.
• Assists to maintain usage of IT equipment and electronics in the office.
• Collates and submits weekly activity reports from unit heads.
• Supports in undertaking inventory/asset count on quarterly basis or as required, asset label checks on a weekly basis and regular check of positions of all office assets.
• Performing other duties and responsibilities as may be directed.

Other Duties:

• This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities and activities may change at any time with or without notice.
• All positions are required to perform any additional tasks assigned by the supervisor.

Supervision:

• Under the direct supervision of the Office Manager.

Education & Experience

• Graduate Degree in Social sciences or Arts with one year experience or Senior Secondary School Certificate with ample experience of not less than 5 years.

Qualifications:

• Commitment to the values of Corus and be able to model these values in dealings with colleagues and visitors.
• Ability to speak good English fluently.

Working Conditions, Travel and Environment:

• The duties of the job require regular attendance of at least 5 days/week.
• Adhere to the Organizational Core Values of Inclusion, Disruptive, Interconnected and Agile.