Fleet Officer

Job title : Fleet Officer

Job Summary

• The Fleet Officer is a senior staff role that supports the Fleet Manager in overseeing the operations and administration of assigned trucks. 
• The role also involves analyzing fleet performance data to identify opportunities for improvement.

Specific Job Responsibilities

• Assist with daily fleet operations, including vehicle, driver, and maintenance coordination.
• Conduct routine truck inspections to ensure compliance with safety and regulatory standards.
• Dispatch loaded trucks, approve the required fuel or gas quantity, and ensure all dispatch documents are completed before drivers depart.
• Receive trucks returning from delivery points and confirm that the loaded goods were delivered in the correct quantities.
• Ensure return documentation is properly completed, waybill copies are received and filed, and originals are processed for payment of waybill allowances.
• Report daily route activities, including dispatches, returns, highway breakdowns, accidents, and related issues, to the Fleet Manager.
• Inspect trucks on return and before dispatch to identify driver misuse, negligence, or willful damage.
• Ensure each truck logbook is updated with all required information.
• Ensure each driver maintains the approved minimum fuel reserve in the tank.
• Report daily, weekly, and monthly trip performance for assigned truck routes.
• Ensure drivers comply with turnaround time requirements.
• Ensure effective tracking of all assigned trucks in conjunction with the Tracking Unit.
• Ensure trucks are used efficiently and only on approved routes.

Educational Requirements

• First Degree/HND in Business Administration/Transport Management/ Social Science or equivalent in any related discipline with minimum of 2 years in any related field.

Skills and Competencies:

• Basic knowledge of fleet management practices and principles.
• Proficient in Microsoft Office applications.
• Ability to handle conflict and resolve differences of opinion.
• Familiar with fleet management software and technology.