Administrative Assistant

Job title : Administrative Assistant

Job Summary

• We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide day-to-day administrative and operational support.
• The ideal candidate should be able to manage multiple tasks efficiently, communicate professionally, maintain accurate records, and support the smooth running of the office.

Key Responsibilities

• Provide general administrative and clerical support to management and team members.
• Manage schedules, appointments, meetings, and calendars.
• Prepare, organize, and maintain documents, reports, and records.
• Handle emails, phone calls, correspondence, and other routine communications.
• Maintain proper filing and documentation systems, both physical and digital.
• Assist with office procurement, inventory, and monitoring of office supplies.
• Coordinate meetings, take minutes where required, and follow up on action points.
• Support the preparation of reports, presentations, memos, and other business documents.
• Assist with staff attendance, documentation, and other basic HR administrative activities.
• Receive and attend to visitors, clients, and inquiries professionally.
• Support other departments with administrative tasks when required.
• Ensure the office environment and administrative processes run efficiently.
• Perform other duties assigned by management.

Requirements

• Bachelor’s degree, HND, or OND in Business Administration, Management, Office Administration, or a related field.
• 1-2 years of experience in an administrative or office support role is an advantage.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, AI Tools like ChatGPT and Claude AI and other productivity tools.
• Strong organizational and time-management skills.
• Attention to detail and ability to maintain confidentiality.
• Ability to multitask, prioritize, and work with minimal supervision.
• Professional attitude and good interpersonal skills.
• Ability to work effectively in a fast-paced environment.

Key Skills:

• Organization and coordination
• Communication
• Time management
• Documentation and record keeping
• Microsoft Office/Google Workspace
• Problem-solving
• Attention to detail
• Customer service
• Teamwork and collaboration.