Job Offers at The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA)

The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.

1). Administration and Finance Officer

Job ID: 19854

Location: Abuja

Grade: NOC

Contract Duration: 364 days

Job Description

• This job opening is being advertised for the position of Administration and Finance Officer NOC located in the OCHA Abuja Office and reports to the Head, Administration and Finance Officer (P3).

Key Duties And Responsibilities
Under the direct supervision of the Head, Administration and Finance Officer (P3), the Administration and Finance Officer will be responsible for the following duties:
Human Resources Management:

• Effectively coordinates actions relative to the administration of human resource activities, e. g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• In collaboration with the local UNDP office, coordinate actions related to recruitment and administration of national staff. Provide guidance on requirements of performance appraisal system and maintain a system to track compliance.
• Maintain confidential personnel files, ensuring that information is complete and updated.
• Ensure that separating staff finalize in-country formalities prior to their departure.
• Ensure that staff time and attendance is properly recorded, verified, and submitted in a timely manner to UNDP for national staff and to the Executive Office, for international staff.

Budget and Finance:

• Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
• Defines requirements and work with systems units with respect to improving budget reporting systems and cost-effective utilisation of program resources.
• Provide guidance to functional units on financial accountability within programme responsibilities and on the effective use of programme resources.
• Coordinate the production of financial reports for headquarters and donors.
• Monitor and follow up on outstanding NGO and UN Agency reports for grants and allocations provided to third parties.
• Manage petty cash in accordance with established procedures, maintain accurate and complete petty cash records and receipts, and ensure that replenishments are done in a timely manner.
• Prepare payroll for national staff and follow up with UNDP on monthly payment orders for international staff to ensure timely payments.
• Verify inter-office vouchers (IOVs) prepared by UNDP to confirm accuracy of accounts and to allow for reconciliation with OCHA’s accounting system.
• Ensure proper management of office assets, including maintenance of inventory, physical verification of assets and disposal of assets.
• Provide information needed to respond to audit observations/findings.
• Provide guidance to functional units on financial accountability within programme responsibilities and on the effective use of programme resources.
• Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
• Provides guidance and leadership to more junior staff.

Procurement:

• Plans, develops, and manages all procurement activities within the delegation of Authority and contractual aspects of the OCHA regional procurements for the provision of various Goods & Services, considering local economic and other conditions.
• Advises requisitioning offices/units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
• Prepares/oversees preparation and distribution of the request for quotations and manages/conducts all aspects of quotations evaluation.
• Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
• Establishes and maintains work program and schedule for ongoing contracts and newly planned ones.
• Signs procurement orders up to the authorized limit, and, in case where the amount exceeds authorized signature authority, prepare submissions for review and approval by the authorized official.
• Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services.
• Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.
• Provides technical advice on procurement activities to officials of substantive units during all phases of the procurement cycle.
• Timely and proper preparation of procurement plans for the office and projects, establishment of the deadlines and monitoring of their implementation.
• Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with rules and regulations.
• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.
• Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc
• Assists in the procurement process for assigned activities.

General Administration:

• Oversees work related to procurement, billing, and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
• Reviews adequacy of departmental space requirements.
• In collaboration with the Department of Safety and Security (DSS) and Head of OCHA field office assist in ensuring Minimum Operation Security Standards (MOSS) compliance for vehicles, office, and residential premises.
• Ensure that the office premises are well maintained and provided with common services.
• Oversees the identification of office technology needs and maintenance of equipment, software, and systems, coordinating enhancements as necessary.
• In line with regional office priorities, provides physical and remote surge support to OCHA Offices in MENA Region on various aspects of administrative functions.
• Performs any other duties as may be assigned.

Qualifications
Education:

• An Advanced University Degree (Master’s degree or equivalent) in Business or Public Administration, Finance, Accounting, Law or a related field is required. OR
• A First-level University Degree in combination with additional seven (7) years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• A minimum of 5 years with a Master’s degree and/or 7 Years with a Bachelor’s degree of progressively responsible experience in administration, finance, accounting, human resources management or a related field is required.
• A minimum of two (2) years of relevant experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is desirable.
• Experience with Umoja or similar enterprise resource planning tools is desirable.
• Experience handling finance-related matters in a humanitarian context within the UN common system or other comparable international organizations is desirable.
• Experience in the region is desirable.

Application Closing Date
20th August, 2024.

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2). Information Management (IM) Data Associate

Location: Borno

Job Summary

• Information management (IM) is a core component of a comprehensive support strategy for the humanitarian community.
• To meet the increased requirements for coordination support, humanitarian advocacy and information, the IM Data and Visualization Analyst will support the Information Management Unit (IMU) to analyse and visualize relevant data (tabular, statistical, spatial etc.) to support an efficient and effective humanitarian response.
• This job opening is being advertised for the position of Information Management Data Associate (GS6) located in the OCHA Maiduguri Office and reports to the Information Management Officer.

Responsibilities
Daily program implementation:
Under the general supervision of the Information Management Officer, the Information Management Data Associate will be responsible for the following duties:

• Maintain Mail chimp regularly for information sharing.
• Who does, what and where “3W.”
• Performance monitoring of the humanitarian response and situation
• Monitor data on risk groups
• Profiles of the coverage areas state and Local Government Areas
• Working closely with IM Officers to analyze and present information in an appropriate format (e.g., summary reports, graphs, tables, maps, etc.)
• Provide support to the key humanitarian data in online databases, support the monitoring and maintenance of operational datasets (GIS, tabular, statistical, etc.); support the development of networks and partnerships to promote information sharing.
• Provide support with data collection from partners, analyze information, and support the development of reports and analytical products. Support with the uploading of documents on Nigeria Humanitarian Response Website.
• Support content on relevant corporate and operational web platforms and provide overall quality control for the platform, regular analytics, and ensure content is current, comprehensive and follows applicable metadata standards.
• Assist in the administration of user-profiles and access rights of web platforms and provide technical assistance/troubleshooting.
• Provide client support to partner organizations, including IM training and web page management.
• Provide IM support to prepare background papers, briefing kits, PowerPoint presentations, working documents, matrices, etc.
• Supports strategic and operational decision-making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g., reports, maps).
• Provide support with the collection, cleaning, consolidation, and documentation (metadata) of relevant spatial and not-spatial datasets in line with OCHA’s “Country Level Minimum Common Operational Datasets” and disseminate to humanitarian actors in the country.
• Assist with the preparation of baseline inventory of spatial and attribute datasets with regular update.
• Supports the advocacy, communication and reporting functions of the Office through the collection, processing, storage, and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations.
• Perform any other duties required by the IM Officer in connection or as requested by the Head of IMU

Expected Demonstration of Competencies
Competencies:

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
• Planning and Organizing: Ability to establish priorities and to plan, coordinate, and monitor work. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Required Skills and Experience
Education:

• Secondary education is required with a minimum of 6 years of relevant professional experience Arts, Computer science, Engineering and Social Sciences is required, or a university degree with a minimum of 3 years of relevant professional experience.

Experience:

• A minimum of six (06) years of relevant professional experience in the fields of activity concerning collection of data processing, database management, data analysis, or other related areas is required.
• Experience in computers skills, the internet/Web; in the use of applications or electronic management systems is desirable.
• Experience in the usage of office software packages (MS Word, Excel/Spreadsheets, etc. is desirable.

Deadline: 9th August, 2024.

How to Apply: Interested and qualified candidates should use the links below to apply:

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The post Job Offers at The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) first appeared on Jobnow Nigeria .