Technical / Personal Assistant to the Director

Job title : Technical / Personal Assistant to the Director

Purpose of the Role

• To provide technical, administrative, and media support to the Director across all her work, The right person is tech-savvy, proactive, able to track workflow, and ready to travel with her and capture key moments at events.

Key Responsibilities
Executive and Administrative Support:

• Manage the Director’s calendar, meetings, travel, and appointments across all her organisations, and prepare her ahead of each one.
• Screen and manage emails, calls, and requests, and flag urgent matters promptly.
• Draft, proofread, and format letters, memos, reports, and presentations.
• Take minutes at meetings and follow up on agreed actions.
• Handle confidential information with discretion at all times.

Workflow and Task Tracking :

• Track tasks, deadlines, and projects across the school, the foundation, and other engagements, and follow up until they are completed.
• Maintain a central tracker of action points, approvals, and pending decisions, and give the Director a brief weekly status update.
• Spot delays early and raise them before they become problems.
• Coordinate between the Director’s office, the campuses, the foundation team, and external partners.

Technical Support :

• Set up and manage digital tools for the Director’s office, including Google Workspace, shared drives, forms, and online meeting platforms.
• Build and maintain spreadsheets, dashboards, and simple reports that help the Director monitor performance.
• Support the Director’s devices, accounts, and files
• Keep digital records organised, backed up, and easy to find.

Media and Events :

• Attend the Director’s events, programmes, and engagements to take photographs and record video.
• Edit photos and videos quickly and to a high standard for social media, reports, and presentations.
• Organise and store media files so they are easy to find and use.

Travel and Support :

• Be available to travel locally and internationally with the Director, including some weekends and evenings.
• Plan travel, bookings, and itineraries, and support her on the ground.

Qualifications and Experience

• Bachelor’s Degree in Business Administration, Information Technology, Management, Mass Communication, or a related field.
• Minimum of 5years of experience as an executive assistant, personal assistant, or in a similar role.
• Proven skills in photography, videography, and video editing, with a portfolio of past work.
• Strong skills in Google Workspace and Microsoft Office, especially Excel or Sheets.
• Experience with project or task management tools (for example Trello, Asana, or Notion) is an advantage.
• Excellent written and spoken English.

Key Skills and Attributes:

• Tech-savvy and quick to learn new tools.
• Proactive: anticipates needs and acts without waiting to be asked.
• Highly organised, with strong attention to detail and the ability to manage several tasks at once.
• Flexible, with a willingness to work irregular hours and travel at short notice.
• Reliable, confidential, and professional.
• Good communicator who can follow up firmly and politely with senior staff.