Senior Supply Chain Officer

Job title : Senior Supply Chain Officer

Key Responsibilities
Mission 1: Process supplies:

• Ensure procurement is processed according to the project's PPP;
• Handle supplies in accordance with the appropriate procedure;
• Handle orders in accordance with ACF procedures;
• Prepare the necessary documents related to the order: Supplier Purchase Order, Delivery Note, etc;
• Check the accuracy of the information on all documentation;
• Compile documentation to establish and obtain a complete procurement file;
• Ensure that all required validations are completed prior to procurement

Mission 2: Manage the relationship with suppliers:

• Conduct market reviews to find new suppliers;
• Develop good relationships with suppliers;
• Negotiate prices with suppliers;
• Handle requests for quotations;
• Compare market prices;
• Maintain and develop a supplier database into LINK.
• Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers;
• Participate in investigations in the event of a fraud alert or non-compliance with ACF policies by a supplier and propose corrective measures.

Mission 3: Organise the shipment of goods in the field:

• Establish the various shipping documents;
• Supervise the preparation and loading of goods and materials;
• Ensure that goods are received at their destination;
• File signed documents after receipt by the recipients;
• Inform the person in charge of equipment, for each procurement of this type, in order to register it in the equipment list.

Mission 4: Manage the information flow:

• Inform logistics and programmes of their supply progress;
• Keep LINK up to date with all relevant suppliers and market information;
• Ensure that all elements of procurement files are complete in LINK;
• Ensure that all procurement related documentation is carefully archived (Procurement Files, SRO, DN) electronically and physically in the archive room.

Mission 5: Tracking payments with the finance department:

• Ensure that invoices contain the required information in accordance with ACF procedures;
• Update procurement files with corresponding invoices;
• Pay the advance of cash according to the procedures of the finance department;
• Coordinate with the finance department to ensure proper follow-up of supplier payment.

Mission 6: Reporting:

• Complete and maintain the Contract Monitoring;
• Provide cash flow forecasts twice a month.

Position Requirements

• Bachelor's Degree or Higher National Diploma in Logistics, Business Administration, Purchasing & Supply, or a related field.
• At least 3 years of relevant work experience in supply chain / procurement.
• Good knowledge of procurement, supply, and supply chain management.
• Familiarity with the LINK procurement tool
• Experience supervising staff is an advantage
• Strong MS Office skills, especially Excel.
• Excellent organizational skills and attention to detail.
• Strong communication, negotiation, and analytical skills.
• Professional proficiency in English and knowledge of local language.
• Ability to work effectively in a demanding and complex / insecure environment.