Project Coordination & Documentation Officer

Description

• A reputable organization requires the services of a smart, organized, and detail-oriented Project Coordination & Documentation Officer to support project scheduling, documentation, reporting, site administration, logistics follow-up, client report preparation, and coordination of project activities across multiple sites and teams.
• The successful candidate will work closely with the Project Director, engineers, site supervisors, technicians, media teams, logistics teams, procurement teams, clients, partners, contractors, and other project personnel.

Responsibilities

• Support the Project Director with project scheduling, coordination, documentation, reporting, and follow-up.
• Prepare and update project schedules, work plans, activity calendars, and timelines.
• Coordinate with engineers, technicians, contractors, vendors, site supervisors, media teams, and field teams on project administrative matters.
• Prepare daily, weekly, monthly, milestone, and client-facing project reports.
• Collect project updates from site teams and convert them into clear reports.
• Take minutes during project meetings, site meetings, client meetings, and internal review meetings.
• Maintain action trackers, issue logs, decision logs, document registers, and project files.
• Coordinate site logistics such as movement plans, materials follow-up, transport schedules, team deployment, and site visit support.
• Work with media teams to ensure photos, videos, before-and-after visuals, interviews, and progress evidence are properly captured and organized.
• Support preparation of reports and presentations for clients, partners, management, and stakeholders.
• Ensure project records are complete, accurate, properly filed, and easy to retrieve.
• Track project risks, issues, delays, and bottlenecks and escalate them to the Project Director.

Requirements

• HND, Bachelor’s Degree, or equivalent qualification in Project Management, Business Administration, Public Administration, Management, Engineering Administration, Operations Management, Mass Communication, English, Office Technology, Business Communication, Information Management, or related field.
• Minimum of 2–4 years’ practical experience in project coordination, project administration, documentation, reporting, operations support, site administration, executive support, logistics coordination, or related roles.
• Strong writing, documentation, reporting, and communication skills.
• Good knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Google Workspace, and digital filing systems.
• Experience working with engineers, technical teams, project sites, field teams, contractors, media teams, or client-facing projects will be an advantage.
• Ability to prepare clear reports, minutes, schedules, trackers, and presentations.
• Must be organized, proactive, disciplined, confidential, and able to work with minimal supervision.
• Must be willing to visit project sites where required.

Salary

• Competitive and negotiable based on experience.

Application Closing Date
10th September, 2026.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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