Admin & Facilities Specialist

About the Role

• CED Group is seeking a proactive, organised, and detail-oriented Admin & Facilities Specialist to oversee the company's administrative operations, workplace facilities, and general office support services.

Key Responsibilities

Facilities Management:

• Oversee the day-to-day maintenance and management of company facilities to ensure they remain functional and available.
• Coordinate routine inspections and preventive maintenance of office equipment, electrical systems, plumbing, air conditioning, and other facilities.
• Identify facility issues and ensure they are promptly addressed to minimise operational disruptions.
• Maintain a maintenance schedule and ensure all planned maintenance activities are completed on time.
• Monitor the condition of office spaces and ensure they meet the company's required standards.
• Coordinate repairs, renovations, and other facility improvement projects.

Administrative Operations:

• Manage general office administration, including supplies, stationery, utilities, and other administrative requirements.
• Ensure adequate availability of essential office supplies and services.
• Coordinate internal administrative requests and ensure they are resolved within agreed timelines.
• Maintain accurate records of administrative activities, expenses, assets, and service providers.
• Support the organisation of meetings, internal events, and other administrative activities where necessary.
• Ensure the office environment remains organised, professional, and conducive to productivity.

Asset & Fleet Management:

• Maintain an accurate and up-to-date register of company assets, equipment, and office property.
• Monitor the allocation, use, maintenance, and condition of company assets.
• Coordinate vehicle maintenance, insurance, licensing, documentation, and other fleet-related requirements.
• Ensure company vehicles comply with relevant safety and regulatory requirements.
• Track asset movements and report missing, damaged, or faulty equipment.

Vendor & Procurement Management:

• Identify, engage, and manage vendors and service providers responsible for facility and administrative support.
• Ensure vendor agreements, contracts, and service-level agreements are current and properly documented.
• Monitor vendor performance and ensure agreed services are delivered to the required standard.
• Coordinate procurement of administrative and facility-related items in line with approved procedures.
• Ensure purchases and administrative expenses are properly approved and supported by purchase orders.
• Monitor administrative and facility expenditure against approved budgets.
• Identify opportunities to reduce costs without compromising service quality.

Health, Safety & Risk Management:

• Conduct regular workplace safety inspections and identify potential hazards.
• Ensure appropriate safety measures are implemented across company facilities.
• Maintain records of workplace incidents, accidents, and facility-related risks.
• Ensure reported incidents are properly investigated, documented, and resolved.
• Coordinate emergency preparedness and ensure relevant safety equipment is available and functional.
• Promote compliance with workplace health, safety, and environmental standards.

Team & Service Management:

• Supervise support staff responsible for cleaning, maintenance, and other facility-related duties.
• Assign responsibilities and monitor staff performance to ensure service standards are maintained.
• Coordinate staff facility-related complaints and requests.
• Ensure employees receive timely support and enjoy a safe, comfortable, and functional workplace.
• Gather feedback from employees and recommend improvements to facility and administrative services.

Requirements and Qualifications

• Bachelor's degree or HND in Business Administration, Estate Management, Facilities Management, or a related field.
• 5+ years of relevant experience in facilities management, office administration, or a similar role.
• Good knowledge of office facilities management, maintenance procedures, and administrative operations.
• Experience managing vendors, contractors, and service-level agreements.
• Knowledge of asset management, fleet administration, and inventory control.
• Ability to prepare and monitor administrative budgets and expenditure.
• Good understanding of workplace health, safety, and risk management practices.
• Strong organisational, planning, and problem-solving skills.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in Microsoft Office applications and administrative management systems.
• Ability to supervise support staff and coordinate multiple service providers effectively.

Application Closing Date
17th November, 2026.

How to Apply
Interested and qualified candidates should send their CV to using "Admin & Facilities Specialist" as the subject of the email.

Note:  Only shortlisted candidates will be contacted.

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