Proposal for the Engagement of an External Auditor

Job title : Proposal for the Engagement of an External Auditor

Purpose of the RFP

The purpose of this Request for Proposal is to identify and engage a qualified, independent, and experienced audit firm to conduct an external audit of the organisation’s financial records and issue an audit report in accordance with applicable professional standards and statutory requirements.

The selected audit firm will be expected to provide an objective assessment of the organisation’s financial statements, internal controls, accounting records, and compliance with relevant financial and regulatory requirements.

Location of Assignment

The assignment will be carried out for Leprosy and Tuberculosis Relief-Initiative (LTR) Nigeria, in Jos, Plateau State . The selected audit firm may be required to work with relevant organisational personnel and review financial, administrative, and operational records as may be necessary for the effective execution of the assignment.

Scope of Work

The external auditing firm will be required to:

• Conduct an independent audit of the organisation’s financial statements and accounting records.
• Review financial transactions, supporting documents, bank records, reconciliations, ledgers, payroll records, procurement records, and other relevant financial documentation.
• Assess the adequacy and effectiveness of internal financial controls.
• Review compliance with applicable statutory, regulatory, organisational, and donor-related financial requirements, where applicable.
• Verify income, expenditure, assets, liabilities, and other relevant financial records.
• Identify any material misstatements, financial risks, control weaknesses, or areas requiring improvement.
• Prepare and submit an independent audit report.
• Prepare a management letter outlining key observations, risks, control gaps, and practical recommendations.
• Discuss audit findings with management and, where required, present key findings to the appropriate governance structure of the organisation.

Expected Deliverables

The selected audit firm will be expected to provide the following deliverables:

• Inception meeting and agreed audit work plan.
• Audit review of relevant financial records and supporting documents.
• Draft audit report for management review.
• Final signed audit report.
• Management letter with observations and recommendations.
• Presentation of key findings, where required.

Eligibility Requirements

Interested audit firms must provide evidence of the following:

• Legal registration as an audit or accounting firm in Nigeria.
• Valid professional licence or authorisation to provide audit services.
• Membership of relevant professional bodies such as ICAN or ANAN.
• Demonstrated experience in auditing non-profit organisations, donor-funded projects, healthcare organisations, or development-sector institutions. 
• Strong understanding of statutory, regulatory, and financial reporting requirements.
• Evidence of tax compliance and other relevant statutory documentation.
• Availability of qualified and experienced audit personnel.
• Declaration of independence and absence of conflict of interest.

Proposal Submission Requirements

Interested firms are required to submit both technical and financial proposals.

The technical proposal  should include:

Company profile.

• Evidence of registration and professional certification.
• Description of relevant audit experience.
• Proposed audit approach and methodology.
• Proposed work plan and timeline.
• CVs or profiles of key audit team members.
• List of similar assignments handled, preferably within the NGO, healthcare, or donor funded sector.
• References from previous or current clients.

The financial proposal  should include:

• Detailed professional fees.
• Applicable taxes.
• Any reimbursable expenses, where applicable.
• Payment terms.

Evaluation Criteria

Proposals will be assessed based on the following criteria:

• Relevant organizational and sector experience.
• Technical competence and professional qualifications.
• Understanding of the assignment.
• Quality of proposed methodology and work plan.
• Experience and qualifications of the proposed audit team.
• Independence and absence of conflict of interest.
• Cost reasonableness and value for money.
• Quality of references and evidence of past performance.

Duration of Engagement

The engagement shall be for an initial period of one year . Subject to satisfactory performance, organizational need, and applicable procurement and governance procedures, the engagement may be renewed or extended upon mutual agreement by both parties.

Terms and Conditions

• LTR Nigeria reserves the right to accept or reject any proposal.
• Submission of a proposal does not guarantee engagement.
• All costs incurred in preparing and submitting proposals shall be borne by the applicant.
• The selected firm will be required to maintain strict confidentiality regarding all organizational, financial, and operational information accessed during the engagement.
• Any conflict of interest must be fully disclosed at the point of submission.
• The selected firm will be expected to carry out the assignment in line with applicable professional standards and ethical requirements.
• LTR Nigeria may request additional information or clarification from any applicant during the evaluation process.

Closing

LTR Nigeria invites qualified and experienced audit firms to submit proposals for the provision of independent external audit services. The organization looks forward to engaging a competent firm capable of delivering a high-quality audit process that supports accountability, compliance, and institutional strengthening.