Secretary

Job Description

• The Secretary shall serve as the primary administrative support for the management team of Property Question Nigeria Limited.
• This role is not a conventional sign-in and sign-out clerical position but rather a proactive and integral part of the real estate advisory and sales operations.
• The Secretary shall ensure the smooth flow of documentation, client communication, and reporting while demonstrating the ability to think independently and operate without constant micro-management.

Responsibilities

• Managing all incoming and outgoing correspondence, including telephone calls, emails, and physical mail, and directing them to the appropriate personnel.
• Preparing, formatting, and maintaining official documents, client files, property listings, and transaction records.
• Assisting the Real Estate Advisory Manager and other team members in scheduling property viewings, client meetings, and site inspections.
• Typing and distributing daily, weekly, and monthly reports as required by management, using Google Workspace applications.
• Maintaining an organised electronic and physical filing system for all real estate transactions, contracts, and client data.
• Liaising with prospective and existing clients, providing them with initial information about available properties and advisory services.
• Coordinating with the Corporate Affairs Commission and other regulatory bodies for document submissions, as may be directed.
• Managing the office calendar, travel arrangements, and meeting schedules for the real estate team.
• Taking minutes during internal meetings and ensuring action points are tracked and followed up.
• Performing any other administrative duties that support the sales and advisory functions of the real estate firm.

Requirements
Education:

• A minimum of a National Diploma or Higner National Diploma in Secretarial Studies, Office Technology and Management, or a related field from a recognised institution.
• A professional certification in secretarial administration or office management shall be an added advantage.

Experience:

• A minimum of three years of progressive working experience as a Secretary, Administrative Assistant, or similar role is required.
• At least one year of that experience must have been gained within the real estate industry.
• Prior experience supporting a sales or advisory team in a property firm is highly desirable.

Required Skills:

• Excellent written and verbal communication skills in English, suitable for professional client interaction in the real estate sector.
• Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
• Proficiency in using Google Workspace (including Google Drive, Google Sheets, Google Docs, and Google Forms) for reporting, data entry, and document sharing.
• A demonstrable ability to think innovatively and solve problems without waiting for step-by-step instructions.
• High level of discretion and confidentiality when handling sensitive client and company information.
• Attention to detail, particularly in preparing contracts, property listings, and official correspondence.
• Ability to work independently without the need for micro-management, while still adhering to reporting deadlines.

Other Requirements:

• This is not a sign-in and sign-out position.
• The successful candidate shall be evaluated on task completion, report accuracy, and overall contribution to the real estate team.
• The candidate must demonstrate the ability to submit daily, weekly, and monthly reports on time using Google Workspace.
• A proven capacity to work without constant supervision and to think outside the box when solving administrative challenges is essential.
• The candidate must be willing to work flexible hours when required, including occasional support for weekend property viewings or urgent client deadlines.
• A verifiable employment history and a clear record of professional conduct are required.

Salary
N150,000 - N200,000 / month.

Application Closing Date
30th June, 2026.

How to Apply
Interested and qualified candidates should send their comprehensive and detailed CV and Cover Letter to:  View email address on hotnigerianjobs.com and cc: View email address on hotnigerianjobs.com using the job title as the subject of the email.

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