Administrative Officer (Head Office)

Job title : Administrative Officer (Head Office)

• The ideal candidate would be responsible for Providing administrative support for workforce planning and deployment across all company locations,Maintain personnel records, deployment schedules, and manpower rosters ,Support staff scheduling, shift planning, and onboarding processes and monitor employee certifications ,licenses and statutory documentation.

The Key Responsibilities

Workforce Administration & Deployment Support

Support the Admin/HR Manager with day-to-day workforce administration across PSL locations.

Responsibilities include:

• maintaining personnel databases, deployment records, and manpower rosters
• supporting scheduling, shift assignment, and relief planning coordination
• tracking staff certifications, licenses, and statutory documentation validity/expiry
• supporting onboarding, induction, and administrative processing of new hires

Document Control & Compliance

Maintain PSL's administrative and QMS documentation in an audit-ready state.

Responsibilities include:

• maintaining controlled copies of policies, SOPs, forms, and ISO 9001:2015 documentation
• ensuring proper filing, retrieval, retention, and version control of admin/HR records
• supporting internal audits, Bureau Veritas surveillance audits, and management reviews
• maintaining document control registers and ensuring records remain audit-ready

Client & Site Administrative Support

Support administrative coordination across PSL's operating states.

Responsibilities include:

• supporting admin patrols across all states, maintaining patrol/visit records
• preparing admin/HR inputs for client QPRs and management reports
• supporting recruitment and staffing coordination with the Recruitment Team

Employee Welfare & Records

Responsibilities include:

• supporting enrollment and administration of Pension, HMO, and other welfare programs
• maintaining accurate employee records and confidentiality of sensitive information
• assisting in coordinating Kaizen sessions and staff recognition/award programs

General Office & Correspondence Administration

• managing official correspondence and PSL's formal mailing system
• supporting procurement of office/admin supplies and vendor coordination
• providing direct administrative support to the Admin/HR Manager on assigned tasks
• performing any other administrative duties as assigned by management

Requirements

• Bachelor's Degree or HND in Business Administration, Public Administration, Office Management, social sciences or a related field.
• Minimum of 3–5 years' experience in administration or office management.
• Professional certification (e.g., CIPM, in view) is an advantage
• Office administration and coordination
• Record and document management
• Procurement and vendor management
• Organizational and time management skills
• Communication and interpersonal skills
• Problem-solving and attention to detail
• Proficiency in Microsoft Office Suite