Business Integration Officer

Job title : Business Integration Officer

Job Summary

• The Business Integration Officer is responsible for driving the seamless integration of new business opportunities into Fembol Group's operations.
• The role oversees vendor registrations, client onboarding, bidding and tendering activities, corporate documentation, contract administration, and strategic business initiatives.
• Acting as the bridge between business acquisition and operational execution, the Business Integration Officer ensures that newly secured business is effectively transitioned into service delivery while maintaining compliance with client, regulatory, and Company requirements.

Key Responsibilities
Business Development, Growth & Expansion:

• Support the execution of the Company's business growth and expansion strategy.
• Identify new business opportunities, markets, partnerships, and strategic alliances.
• Conduct market research and competitor analysis to identify opportunities that enhance the Fembol's market presence and revenue potential.
• Coordinate strategic business initiatives, including ISO certification, licensing, permits, regulatory registrations, and other corporate projects.
• Represent the Company at conferences, exhibitions, networking events, and business meetings.
• Manage the Fembol's membership and relationships with freight associations, industry bodies, and professional organizations.
• Prepare reports, presentations, and recommendations on business growth opportunities and strategic initiatives.

Client Onboarding, Vendor Registration & Business Integration:

• Manage end-to-end vendor registration and client onboarding processes.
• Prepare, organize, and submit documentation required for vendor registration, prequalification, and compliance.
• Coordinate internal onboarding activities for newly acquired clients.
• Liaise with Operations, Finance, Documentation, and other departments to ensure seamless implementation of new business.
• Coordinate the transition of newly secured business from the commercial stage to operational execution.
• Maintain accurate records of vendor registrations, onboarding documentation, client requirements, and compliance submissions.
• Monitor onboarding timelines and proactively resolve issues that may delay implementation.

Proposals, Contracts, SLAs & Corporate Documentation:

• Prepare business proposals, company profiles, capability statements, presentations, letters of introduction, and other corporate documents.
• Draft, review, and coordinate Contracts, Service Level Agreements (SLAs), Memoranda of Understanding (MoUs), Non-Disclosure Agreements (NDAs), and related commercial documents.
• Liaise with Management and relevant stakeholders to negotiate, revise, and finalize business agreements.
• Ensure proposals and corporate documents accurately communicate the Company's services, value proposition, capabilities, and commercial terms.
• Maintain standardized templates for proposals, contracts, client onboarding documents, and corporate correspondence.
• Ensure proper filing, version control, and confidentiality of all commercial documentation.

Bidding, Tendering & Vendor Platforms:

• Coordinate the Company's participation in bidding, tendering, RFQs, RFIs, and RFP processes.
• Monitor procurement portals, tender platforms, and client procurement websites for new opportunities.
• Administer and maintain Company accounts on SAP Ariba, NipeX, and other procurement and vendor management platforms.
• Coordinate with internal departments to obtain pricing, technical information, service scope, and supporting documentation required for submissions.
• Prepare and submit competitive bids, quotations, proposals, and tender documents within stipulated deadlines.
• Follow up on submitted bids, respond to clarification requests, and coordinate client presentations where required.
• Coordinate the handover of awarded contracts to the Operations team for execution.

Business Integration & Project Coordination:

• Coordinate implementation activities for newly acquired clients and approved strategic projects.
• Work closely with Operations, Finance, Documentation, Logistics, and Management to ensure seamless service delivery.
• Monitor project timelines, deliverables, client requirements, implementation milestones, and key dependencies.
• Escalate operational risks, delays, or issues that may impact successful implementation.
• Ensure structured documentation and effective handover of new business from Business Development to Operations.
• Recommend process improvements that enhance business integration efficiency.

Reporting, Documentation & Compliance:

• Maintain organized records of contracts, proposals, tenders, vendor registrations, compliance documents, and project files.
• Prepare weekly and monthly reports on vendor registrations, onboarding activities, bid submissions, strategic initiatives, and project implementation.
• Ensure compliance with Company policies, client requirements, and applicable regulatory standards.
• Support internal and external audits by providing required documentation and reports.
• Maintain confidentiality of sensitive commercial and corporate information.

Qualifications

• Bachelor's degree in Business Administration, Economics, Supply Chain Management, Law, International Relations, or a related discipline.
• Professional certification in Project Management, Procurement, Business Analysis, Contract Management, or Business Development is an added advantage.

Experience

• 3–5 years experience in Business Development, Commercial Operations, Procurement, Vendor Registration, Contract Administration, Business Operations, or a related role.
• Experience within the logistics, freight forwarding, shipping, supply chain, or transportation industry is an added advantage.
• Demonstrated experience managing procurement portals, vendor registration platforms, and tender submissions.

Required Skills & Competencies:

• Strong business development and commercial acumen.
• Excellent proposal writing and business communication skills.
• Contract administration and document management expertise.
• Strong project coordination and stakeholder management skills.
• Knowledge of procurement and vendor management platforms (e.g., SAP Ariba, NipeX).
• Excellent analytical and problem-solving abilities.
• Strong negotiation, presentation, and interpersonal skills.
• High attention to detail and organizational skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Proficiency in Google Workspace (Sheets, Word, Slides).
• High level of professionalism, integrity, and confidentiality.