Grant Officer

Job title : Grant Officer

About The Position

• The Grant Officer will be responsible for identifying funding opportunities, developing grant proposals, coordinating grant applications and overseeing the effective management of awarded grants.
• The successful candidate will work closely with the organisation’s management and programme teams to secure funding, maintain donor relationships, ensure compliance with grant requirements and support the successful implementation of funded projects.

Key   Responsibilities
Grant Research and Resource Mobilisation:

• Identify and research potential funding opportunities from local and international donors, foundations, government agencies and development partners.
• Maintain an updated database of potential donors and grant opportunities.
• Monitor funding announcements, calls for proposals and grant application deadlines.
• Develop and implement strategies to improve the organisation’s funding opportunities.

Grant Proposal Development:

• Coordinate the preparation and submission of grant proposals and funding applications.
• Develop compelling project concepts, proposals, budgets and supporting documents.
• Work with programme and technical teams to ensure proposals align with donor priorities and organisational objectives.
• Review applications to ensure accuracy, completeness and timely submission.

Grant Management and Administration:

• Coordinate the implementation and administration of awarded grants.
• Ensure that grant activities are carried out according to approved proposals, budgets and timelines.
• Monitor grant expenditure in collaboration with the finance team.
• Maintain proper documentation and records of all grant-related activities.
• Ensure compliance with donor agreements, policies and reporting requirements.

Donor Relations and Partnership Management:

• Build and maintain positive relationships with donors, funding agencies and development partners.
• Coordinate donor communications and respond to information requests.
• Participate in donor meetings, partnership engagements and funding discussions.
• Identify opportunities for strategic partnerships and collaborative funding.

Monitoring, Evaluation and Reporting:

• Coordinate the preparation and submission of periodic grant reports.
• Track project deliverables, milestones and performance indicators.
• Work with programme teams to monitor project progress and outcomes.
• Ensure that reports accurately reflect project activities, achievements, challenges and financial performance.

Key Performance Expectations:
The successful candidate will be expected to:

• Identify and pursue relevant funding opportunities.
• Produce quality and competitive grant proposals.
• Ensure timely submission of grant applications.
• Maintain effective donor and funding partner relationships.
• Ensure proper grant documentation and compliance.
• Support the organisation in securing sustainable funding for its programmes and interventions.

Qualifications and Experience
Interested candidates should possess:

• A Bachelor’s degree in Development Studies, Public Administration, Social Sciences, International Relations, Project Management, Business Administration or a related field.
• A postgraduate qualification or relevant professional certification will be an added advantage.
• At least 3- 5 years of relevant experience in grant management, fundraising, proposal writing, project management or resource mobilisation.
• Experience working with NGOs, civil society organisations or development agencies is desirable.
• Demonstrated ability to develop quality grant proposals and funding applications.
• Knowledge of donor requirements, grant compliance and project reporting procedures.

Required Skills and Competencies:
The ideal candidate should demonstrate:

• Excellent proposal writing and communication skills.
• Strong research and analytical abilities.
• Good knowledge of grant acquisition and management processes.
• Excellent organisational and time-management skills.
• Strong interpersonal and relationship-management abilities.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Ability to work independently and collaboratively.
• High levels of integrity, accountability and attention to detail.
• Ability to manage multiple assignments and meet strict deadlines.