Project Operations Administrator (Finance-Focused)

Job title : Project Operations Administrator (Finance-Focused)

• The Project Operations Administrator is responsible for providing financial and administrative support to project teams, ensuring that project costs are accurately captured, recorded, and controlled in line with company policies and procedures.

Key Responsibilities

Finance Administration

• Ensure all project-related costs are accurately captured, coded, and recorded in a timely manner.
• Verify and maintain complete supporting documentation for all project expenses and reimbursements.
• Manage petty cash floats, including disbursements, reconciliations, and replenishment requests.
• Administer project debit cards, ensuring expenditures are properly authorized, documented, and reconciled.
• Liaise with the Finance team to monitor outstanding supplier invoices and expedite urgent payments.
• Support project budgeting and cost tracking by maintaining accurate financial records and expenditure reports.
• Assist with month-end financial reporting, reconciliations, and audit requirements as needed.
• Ensure compliance with internal financial controls, policies, and approval processes.

Project Operations Support

• Provide administrative support for project mobilisation and logistics activities.
• Coordinate project documentation and maintain accurate project records.
• Support project managers with operational and reporting requirements.
• Assist in tracking project deliverables and ensuring administrative processes are completed efficiently

Requirements

• Demonstrated financial administration skills with the ability to support project cost control and financial reporting activities.
• Strong attention to detail, ensuring accuracy in financial records, project documentation, and administrative processes.
• Ability to work collaboratively with project teams and the Finance function to support effective budget monitoring and cost management.
• Experience in maintaining financial and operational data to support project performance and decision-making.
• Capable of providing administrative and financial support to ensure efficient project execution and compliance with company procedures.
• Strong organizational and coordination skills, with the ability to manage multiple tasks and priorities in a project environment.
• Minimum of bachelor degree in Finance is required.