Administrative Assistant

Job title : Administrative Assistant

Job Summary

• We are seeking a highly organised and proactive Administrative Assistant to provide administrative and operational support to the organisation.
• The successful candidate will be responsible for coordinating office activities, maintaining records, managing communications, and supporting day-to-day operations to ensure efficiency and effectiveness across the organisation.

Key Responsibilities
Administrative Support:

• Provide general administrative support to management and staff.
• Manage schedules, appointments, and meetings.
• Prepare, organise, and maintain physical and digital records.
• Draft, edit, and format correspondence, reports, and other documents.
• Handle incoming calls, emails, and other communications professionally.

Office Coordination:

• Maintain digital filing systems and ensure records are accurate and up to date.
• Monitor office supplies and coordinate procurement when necessary.
• Assist in organising meetings, events, training sessions, and other organisational activities.
• Support travel and logistics arrangements where required.

Communication & Stakeholder Support:

• Serve as a point of contact for internal and external stakeholders.
• Respond to inquiries and direct requests to the appropriate personnel.
• Maintain professional communication with clients, partners, vendors, and visitors.

Operational Support:

• Assist with data entry, reporting, and record management.
• Support project coordination and follow up on assigned tasks.
• Ensure compliance with organisational policies and administrative procedures.
• Perform other administrative duties as assigned.

Requirements

• Bachelor's degree or HND in Business Administration, Office Management, Social Sciences, or a related field.
• Minimum of 2–4years' experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Google Workspace tools is an added advantage.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.

Core Competencies:

• Strong attention to detail and accuracy.
• Excellent time management and organisational skills.
• Professionalism and discretion in handling confidential information.
• Ability to prioritise tasks and meet deadlines.
• Problem-solving and initiative.
• Strong interpersonal and teamwork skills.