Programme Associate

Job Description

• The Programme Associate will provide structured coordination, administrative and analytical support for the effective delivery of PricePally's programme activities.
• The role will help translate approved plans into organised actions, accurate records, timely follow-up and well-prepared information for programme decision-making.
• The post-holder will support workplan tracking, meeting coordination, partner communication, activity logistics, documentation, reporting and routine compliance processes.
• Working across programme functions and locations, the Programme Associate will maintain clear information flows, follow up agreed actions and help ensure that deadlines and documentation requirements are met.
• The role requires strong organisation, sound judgement, attention to detail and a service-oriented approach.
• The post-holder will contribute to inclusive and safe delivery by applying safeguarding, confidentiality, accessibility and ethical-conduct standards in all assigned responsibilities.

Task and Responsibilities
Programme Planning, Coordination and Follow-up:

• Support the preparation, consolidation and periodic updating of programme workplans, implementation calendars, activity schedules and action trackers.
• Coordinate routine follow-up with functional and field teams to confirm progress, upcoming deadlines, dependencies and required decisions.
• Maintain programme calendars and support the scheduling of reviews, technical sessions, partner meetings, field activities and management checkpoints.
• Track agreed actions, responsible persons and due dates, issuing timely reminders and escalating overdue or blocked items through approved channels.
• Support preparation for programme activities by confirming agendas, participants, venues, materials, accessibility requirements and logistics.
• Provide concise coordination updates and highlight emerging delivery issues that require management attention.

Meeting, Stakeholder and Partnership Support:

• Organise internal and external programme meetings, including invitations, agendas, briefing materials, attendance records, minutes and action logs.
• Support professional and timely communication with implementation partners, government stakeholders, service providers and other authorised programme actors.
• Maintain up-to-date stakeholder, partner and contact records, ensuring information is handled in accordance with confidentiality and data-protection requirements.
• Prepare background notes, presentation materials, talking points and information packs for programme engagements and management meetings.
• Follow up partner commitments, information requests and meeting decisions, maintaining a clear record of responses and outstanding actions.
• Ensure engagement arrangements consider the access, safety and participation needs of women, persons with disabilities, IDPs and other participants.

Documentation, Reporting and Information Management:

• Maintain an orderly electronic and physical filing system for approved plans, reports, correspondence, agreements, meeting records and activity evidence.
• Support the collection, consolidation and quality review of narrative inputs from programme teams for periodic reports and management updates.
• Draft routine correspondence, activity summaries, meeting notes, progress updates and other programme documents for review and approval.
• Apply document-control practices, including clear naming, version management, approval records, restricted access and timely archiving.
• Coordinate requests for information and evidence, checking submissions for completeness, consistency and alignment with approved templates.
• Protect confidential, personal and safeguarding-related information and share it only with authorised personnel through approved systems.

Activity, Monitoring and Learning Support:

• Support programme teams to maintain complete participant, activity, output and evidence records within required reporting timelines.
• Work with monitoring and field colleagues to reconcile attendance records, activity documentation, feedback and other routine programme information.
• Assist with the administration of feedback tools, learning sessions, surveys, assessments and follow-up actions in accordance with approved protocols.
• Compile simple progress summaries, action dashboards and presentation materials using verified information from responsible teams.
• Support documentation of lessons, case studies, success stories and implementation tools while respecting consent, dignity and confidentiality.
• Track management responses to monitoring findings, participant feedback and agreed corrective actions until closure.

Administration, Logistics and Resource Support:

• Prepare routine activity requests, travel documentation, procurement support papers and administrative schedules in line with approved plans and procedures.
• Coordinate approved travel, venue, accommodation, materials, accessibility and related logistical arrangements for programme activities.
• Maintain accurate records of programme materials, assigned equipment and administrative resources under the role's custody or coordination.
• Liaise with Finance, Human Resources, Operations and service providers to obtain required documentation and resolve routine administrative issues.
• Check invoices, attendance lists, delivery notes and supporting documents for completeness before submitting them through approved review channels.
• Promote value for money by planning requirements early, using approved vendors and avoiding preventable changes, duplication or waste.

Communication, Teamwork and Professional Conduct:

• Build constructive working relationships across programme teams and provide responsive, respectful and dependable coordination support.
• Communicate clearly and professionally, adapting information for management, technical, partner and community audiences as appropriate.
• Manage competing priorities, maintain agreed service standards and seek clarification promptly where instructions or approvals are incomplete.
• Participate in relevant orientation and periodic training on safeguarding, PSEA, inclusion, health and safety, data protection and the Code of Conduct.
• Raise delivery, ethical, safeguarding, data-quality and administrative concerns promptly through approved channels.
• Contribute to a collaborative, inclusive and learning-focused culture while maintaining discretion and appropriate professional boundaries.

Safeguarding and Duty of Care:

• Demonstrate visible leadership for a zero-tolerance approach to sexual exploitation, abuse, harassment, discrimination, bullying, retaliation and abuse of power or trust.
• Ensure safe, confidential and accessible reporting and referral pathways are established for staff, partners, participants and communities.
• Ensure safeguarding concerns are escalated immediately through approved channels and managed using survivor-centred, confidential and non-retaliatory practices.
• Promote safe programming through risk assessment, partner due diligence, informed consent, responsible data management and routine compliance checks.

Requirements
Education:

• Bachelor's Degree in Business Administration, Project Management, Development Studies, Public Administration, Social Sciences, Agriculture or another relevant discipline.
• Relevant postgraduate training or a recognised professional qualification in project management, administration or development practice is desirable.
• Training in safeguarding, data protection, monitoring and evaluation, event coordination or records management is an advantage.

Experience:

• At least four (4) years of progressively responsible experience in programme coordination, project administration, operations support, development programming or a related field.
• Proven experience supporting workplans, meetings, activity logistics, documentation, reporting and action tracking in a structured organisation.
• Experience working within an externally funded, multi-partner, private-sector or development programme environment is desirable.
• Demonstrated experience coordinating information and deliverables across multiple teams, stakeholders or locations.
• Experience supporting procurement, travel, events, partner engagement or programme monitoring processes is an advantage.
• Experience applying gender equality, disability inclusion, youth participation, confidentiality and safeguarding principles in programme support.
• Experience in Nigeria's agriculture, food systems, livelihoods or market-development context is desirable.

Other Requirements:

• Existing legal right to live and work in Nigeria.
• Willingness and ability to travel regularly to programme locations, subject to approved duty-of-care and security arrangements.
• Appointment will be subject to satisfactory references, identity and qualification verification, conflict-of-interest disclosure and applicable background, safeguarding, criminal-record and counter-terrorist-financing checks.
• The position is offered on a 3-year fixed-term contract, subject to confirmation of the programme award, execution of the relevant partnership arrangements and continued availability of funding.

Additional Information:

• Salary, benefits, working arrangements and other employment conditions: [To be confirmed at Interview].

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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