Documentation Officer

Key Responsibilities

• Certification Documentation: Prepare and manage documents required for Transaction Certificate applications, maintain traceability records, verify document accuracy, and control document versions.
• Audit Support: Organize audit files, maintain audit records, provide documentation during audits, and support corrective action implementation.
• Document Coordination: Work with departments to collect and retrieve records needed for audits, inspections, and certification assessments.
• Centralized Document Control: Manage filing, archiving, retrieval, retention schedules, and document security for all certification records.
• MIS Reporting & Data Management: Maintain certification databases, update ICS records, generate reports, ensure data accuracy, and support management reporting.
• Confidentiality & Security: Protect sensitive company, farmer, supplier, and certification information through secure storage and controlled access.
• Compliance & Continuous Improvement: Ensure adherence to certification requirements, identify documentation gaps, support digitization initiatives, and improve document control processes.

Technical Skills:

• Strong proficiency in Microsoft Office, especially advanced Excel.
• Experience with document management systems, databases, cloud storage, electronic filing, PDF management, and MIS reporting.
• Knowledge of ERP, certification, traceability, or compliance systems is beneficial.

Core Competencies:

• Strong organizational and document control skills.
• Excellent record management, accuracy, and attention to detail.
• Strong analytical, reporting, communication, and coordination abilities.
• Ability to manage multiple priorities, meet audit deadlines, and maintain confidentiality.

Reporting Line:

• Reports directly to the Certification Manager.

Qualifications

• Bachelor's Degree or Diploma in Agriculture, Science, or Computer Science.
• Minimum 2 years' experience in documentation, records management, compliance, certification support, or administration.
• Experience in Organic or FMCG industries, audits, certification programs, or traceability systems is an advantage.

Salary
N200,000 - N250,000 Monthly.

Application Closing Date
30th June, 2026.

How to Apply
Interested and qualified candidates should send their CV to:  View email address on hotnigerianjobs.com using the job title as the subject of the mail.

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