Accounts Officer - Accounts Payable & Claims

Job Purpose

• The Accounts Officer – Accounts Payable & Claims is responsible for ensuring the timely and accurate processing of vendor invoices, employee expense claims, and other financial obligations while maintaining compliance with company policies, statutory requirements, and internal controls.

Key Responsibilities

• Process supplier invoices, employee expense claims, and payment requests accurately and on time.
• Verify invoices and claims against supporting documents, purchase orders, and approved budgets.
• Prepare payment schedules in line with approved payment terms.
• Reconcile supplier statements and resolve invoice discrepancies promptly.
• Maintain accurate records of accounts payable transactions and supporting documentation.
• Ensure timely settlement of vendor payments and employee reimbursements.
• Monitor outstanding payables and prepare periodic Accounts Payable aging reports.
• Support month-end and year-end closing activities by reconciling payable accounts.
• Maintain proper documentation and filing of payment vouchers and financial records.
• Liaise with internal departments and vendors to resolve payment-related issues.
• Ensure compliance with company financial policies, statutory regulations, and internal controls.
• Assist in audits by providing relevant documentation and explanations.
• Identify opportunities to improve accounts payable and claims processes.
• Perform any other duties assigned by the Line Manager.

Key Performance Indicators (KPIs)

• Timeliness of invoice processing.
• Accuracy of payment processing.
• Number of overdue supplier payments.
• Resolution time for invoice and claims discrepancies.
• Accuracy of supplier reconciliations.
• Compliance with internal controls and financial policies.
• Timeliness of month-end closing activities.

Qualifications

• Bachelor's Degree in Accounting, Finance, Economics, or a related discipline.
• ICAN/ACCA qualification or progress towards certification is an added advantage.
• 2–4 years' experience in Accounts Payable, Claims, or a similar finance role.
• Experience in an FMCG or manufacturing environment is an added advantage.
• Working knowledge of ERP systems (Oracle, SAP, Microsoft Dynamics, etc.) is desirable.

Knowledge & Skills:

• Accounts Payable and expense claims processing.
• Financial reconciliation and reporting.
• Microsoft Excel proficiency.
• ERP system knowledge.
• Strong analytical and numerical skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.

Competencies:

• Integrity and Accountability
• Attention to Detail
• Analytical Thinking
• Financial Acumen
• Problem Solving
• Planning and Organizing
• Communication Skills
• Teamwork
• Customer Focus
• Time Management

Application Closing Date
31st August, 2026. 

How to Apply
Interested and qualified candidates should:

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